Salary: £16,000-£25,000
Fixed term contract to end of March 2011.
JOB DETAILS
Film London is the strategic agency for film and media in the Capital. Funded by the UK Film Council and the London Development Agency, we support the sustainable development of all the screen industries based in the Capital – film, television, video, commercials and new interactive media.
Our aim is simple: to sustain, promote and develop London as a major international film-making and film cultural capital. We will achieve this through facilitating a range of beneficial new partnerships across the city, through direct funding of some key London media activities, as well as assisting the film-makers who choose to work in our city.
The Film London Artists’ Moving Image Network (FLAMIN) is funded by Arts Council England, London and supports London based artists in the moving image in all its forms. FLAMIN Productions commissions new, single screen works which represent a significant leap in artists' careers. Developed to reflect the changes in artists' moving image practice, it aims to attract the capital's most innovative moving image artists and is underpinned with an open application process.
The FLAMIN Assistant Productions will be responsible for providing administrative support to the production scheme and other FLAMIN work areas.
The FLAMIN Assistant: Productions will be reporting to the Film London Artists’ Moving Image Network Manager who in turn reports to the Head of Production.
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KEY RESPONSIBILITIES
• Providing administrative support for FLAMIN Productions including:
application process: preparation of marketing and advertising materials, giving advice in person and over the phone, managing online applications via GIFTS grant management system.
coordinating information for readers/assessors/panel, ensuring transparency of process by logging, tracking and minuting the selection process
collating and summarising monitoring information
inputting into evaluation
liaising with commissioned film-makers and production advisors, including coordinating contracts
devising and maintaining filing systems
• Developing the design and administrative structures of future production schemes for artists
• Assisting the FLAMIN Manager, and working with the FLAMIN Assistant: Online and Projects, in planning all aspects of the FLAMIN programme of activity
• Coordination of FLAMIN activities within the context of Production and Talent Department, including liaising across the team
• Key point of contact within FLAMIN for coordination of activities across other Film London departments, including other departmental diary coordinators
• Administrative coordination of finance procedures including invoices, purchase orders, tracking payments, etc
• Administrative coordination of outputs reporting to FLAMIN and Film London funders across the Production and Talent Development Department
• Delivering administration for programme of workshops, seminars, events and advice sessions
• Representing FLAMIN and Film London at screenings and events as required
• Occasional supervision of work experience staff will be required
• Any other related duties as may be reasonably expected
ESSENTIAL EXPERIENCE AND PERSONAL QUALITIES
• Excellent administration skills, including good computer and organisational skills
• Experience in implementing and maintaining efficient office administrative systems
• Experience of planning and co-ordinating events
• Good knowledge of visual arts sector
• Understanding of artists’ working practices and development needs
• Ability to work and thrive within a team environment
• A good eye for detail and excellent written English
• Good communication skills – oral and written
DESIRABLE EXPERIENCE AND PERSONAL QUALITIES
• Specialist knowledge of artists’ moving image work
• Experience of working in a grant giving environment
• Working knowledge of GIFTS or other grants management system or database
KEY TERMS AND CONDITIONS
Place of work
Film London’s offices are at Suite 6.10, The Tea Building, 56 Shoreditch High Street, London, E16JJ. Travel around London may be required. Costs for travel required by work will be reimbursed.
Hours and workload
Time off in lieu will be possible in respect of hours worked over the standard week of 40 hours (inclusive of lunch breaks). Time off in lieu will not be allowed to accrue across leave years. Occasional work on weekends and / or evenings may be required.
Holidays
All staff will be entitled to 25 days paid holiday in addition to public and bank holidays in each leave year (April 1st to March 31st). Not more than 5 days unused holiday entitlement will be rolled into subsequent years unless at the express authorisation of the Board and no payment will be made for unused leave.
APPLYING FOR THE POST
For further details and an application form, please send a large self-addressed envelope, quoting the job title to Personnel, FILM LONDON, The Tea Building, Suite 6.10, 56 Shoreditch High Street, London E1 6JJ. Alternatively, download an application form from www.filmlondon.org.uk/vacancies.
Please post completed forms to the address above or email jobs@filmlondon.org.uk
Closing date for applications: Monday 22 March 2010, 12 midday
Interviews are likely to take place on Friday 26 and Monday 29 March 2010.
It is the policy of Film London to promote and integrate equality of opportunity into all aspects of its business, including its appointment of staff. We wish to ensure that Film London reflects the diversity of the communities in which it works. We welcome applications from groups currently under-represented including Black, Asian and Chinese and other ethnic minority groups, and disabled people.